The following guidelines will assist you with your planning efforts:

Deposit & Payment

Events will be confirmed upon receipt of a non refundable deposit as outlined in the Catering contract.
Deposit payment may be made by cash, cheque, or credit card. All events (weddings, birthdays, anniversaries, formals etc) must be paid (90% of estimated total) 3 days prior to event date.
The estimated amount shall be calculated based on finalized arrangements as outlined in the Banquet Event Order.
We reserve the right to cancel the event should these payments not be received.
Any amount over and above the final estimate must be paid within 5 business days following event. In the event that a credit is owed, the Dante Club will provide a cheque within 5 business days.
No Personal cheques will be accepted for final payment unless previous arrangements have been made.

Menu selection and Guaranteed Numbers

Food prices are guaranteed for 60 days from contract date and subject to change thereafter. Menu selection must be made no later than one month prior to your event date.
A guaranteed number of guests attending the event are required 3 working days (72 hours) prior to the event (excluding Saturday & Sunday). You will be charged for the guarantee number or the actual number served, whichever is greater. The Dante Club is prepared to serve 3% over your guaranteed number (eg-250 guaranteed – Dante will cook for 258)
All special meals including vegetarian meals must be requested at least one week in advance. Should guests have any questions regarding food ingredients, they are welcome to call the Club.

If you give your guests a choice between two or more dinner options, please add $2.00 per person to the final cost. This payment can be made by cash, certified cheque or bank draft. No personal cheques will be accepted for the final payment.

Socan Fee

This fee is a copyright fee on all events that have live entertainment or a DJ. This user fee for copyright protected music is paid to the Dante Club who forwards it to the Socan organization on your behalf.

Taxes and Service Charges

All prices listed in this package are subject to taxes as per the HST guidelines and gratuities are set at 5%. Service charges are distributed to personnel who contributed to the success of your event.

Bar

Whenever alcoholic beverages are served at any function, the Dante Club has the right to deny service of alcoholic beverages to any guest we deem to be under the age of 19 years who cannot provide identification to the contrary. Alcoholic beverage service shall be conducted under the strict guidelines of the Alcohol and Gaming Commission.

Outside Food & Beverage

No food or beverage of any kind may be brought into the Club by anyone without prior approval

Floor Plans and Decorations

You are required to submit to the Dante Club a floor plan of your setup one week prior to your function. We do not allow you to use any tape, tacks, or nails on the walls or ceilings. Confetti, sparkles or rice are not permitted or a clean-up charge will apply. We ask that all vendors report to the office upon arrival. Any candles used as centerpieces must be in an enclosure (no open flames). We ask that you discuss all decorating requirements at least one week prior to your event.

Insurance

The Event Sponsor is required to attain third party liability insurance for a minimum of $1,000,000 and shall include the club as additional insured. This insurance can be purchased through your home insurance broker and a copy is required in advance.

Linen Service

Included in your menu price are the use of white linen napkins and white linen tablecloths. We would be delighted to co-ordinate your table set-up with coloured tablecloths, napkins or overlays at an addition charge. Coloured napkins are $0.50 and coloured tablecloths are $4.00. White chair covers are available for rent at a cost of $3.50 each.

Skirting

Allow us to finish your room decor by providing elegant skirting for your, “Special Tables.” We will supply skirting for your head table, cake table, and book-signing table. Additional skirts are available at a charge of $8.00 per 8 foot table.